Invitation to Tender

 

                                                    GOVERNMENT OF INDIA

CABINET SECRETARIAT

OFFICE OF SECRETARY (SECURITY)

(PURCHASE CELL)

 No.1 SAFDARJUNG LANE,

NEW DELHI-110011.

 

 

Tender Enquiry No. 1-15 (IV)/2007-P.Cell                                       Dated:   September 2007.   

 

 

 

To

 

 

 

 

 

 

Sir,

             On behalf of the President of India, I invite you to tender for the supply of Stores in accordance with the terms and conditions as given in the enclosed Annexures ( I, II & III). DGS&D form 68-A enclosed at Annexure-III with the tender documents may be completed and submitted along with tender.

 

2.         If you are in a position to quote for supply of the required stores, complete the information called for as per the enclosed documents and it should be submitted along with your quotation.  TENDER DOCUMENTS superscribing the Tender Enquiry Number stated above may be sent by post/deposited by hand (sealed cover) addressed to ASSISTANT DIRECTOR (PURCHASE CELL ), CABINET SECRETARIAT, OFFICE OF SECRTARY (SECURITY), NO.1, SAFDARJUNG LANE, NEW DELHI-110011 on or before the stipulated date.

 

 

                                                                                 Yours faithfully,

 

 

 

 

                                                                               ( J. L. SHARMA )                                                        

                                                                                          ASSISTANT DIRECTOR(P.CELL)

                                                                         FAX NO. 0091-11-23793352/23793124

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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ANNEXURE-I

TENDER SET IS NOT TRANSFERABLE

SCHEDULE TO TENDER NO. 1-15(III)/2007-P.CELL DATED             04.10.2007      

TIME AND LAST DATE OF RECEIPT OF TENDER AT 1200 Noon ON 30.11.07 

TIME AND DATE OF OPENING OF TENDER AT 1500 Hrs ON      30.11.2007

THE TENDER/QUOTATION SHALL REMAIN VALID TILL            29.02.2008

                           

 

SL.NO.       DESCRIPTION OF STORES                QTY.         ESTIMATED COST

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Real Time Viewing System/Portable X-Ray   One No       Rs 50,00,000.00

(Dual Energy/Multi Energy)                                                   (Rs Fifty Lakh Only) Plus

                                                                                                  Incidentals

(Detailed Technical  & General Specifications are attached at Annexure-II

 

(CUSTOM DUTY EXEPMPTION CERTIFICATE WILL BE PROVIDED BY THE INDENTOR)

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NOTE TO THE TENDERING FIRMS:-

 

1.       The Firm should indicate the tender number and due date of tender opening and name of the Stores on the top of the sealed/closed cover.

 

2.       The technical specifications/other terms & conditions and DGS&D form-68A is enclosed at Annexure-II & Annexure-III respectively.

 

3.       Tendering Firms should be original Manufacturers or their Authorised Agents. The Offers from others will not be considered. In case of Authorised Agents, authorisation certificate from the Principal and a copy of Agent Agreement should be furnished. In case of proprietary item, Proprietary Article Certificate may be furnished by the Original Manufacturer.

 

4.       Tendering Firms must submit their offer in duplicate along with Literature/Documents.

 

5.       Tendering Firms must submit a compliance statement Vis-ŕ-vis Specification enclosed bringing out clearly deviation from the required specification, if any.

 

6.       Performance Security:- Successful Tenderers may be called upon to submit Security Deposit equivalent to 10% of the Order Value for due performance of the  Contract  within 30 days from the date of receipt of Supply order in the form of DD, FDRs on schedules commercial bank and Bank Guarantee. Performance Security should remain valid for a period of sixty days beyond the date of completion of all contractual obligations of the supplier including warranty obligations

 

7. Tenders should be submitted in two parts namely; (1) Technical Bid and (2) Price

    Bid.    The technical and price bids should be sealed in separate covers.  The price

    bids  will be opened   only after technical evaluation of all the offers is

    done.

 

8.      FOB Price of the Store, Freight and Insurance charges, Taxes, Service charges, Commission etc. should be indicated separately. The Indian Agents quoting on behalf of their principal should produce their foreign principals’ proforma invoice indicating commission, payable to the Indian Agent and the copy of Agency agreement signed by the Indian Agent with foreign principal.

Contd at page 2/-

 

 

 

 

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9.    The Custom Duty Exemption Certificate will be provided by the User for

       imported items. However, the Custom Duty may be indicated separately.

 

10.   Payment will be made 100% on  delivery of Stores in full, good and

      satisfactory  condition and after successful installation wherever required after meeting

    all  terms and conditions given in Annexure-II. The payment to the foreign firms

     quoting directly will be made through Letter of Credit. 

 

11. Earnest Money: Firm should furnish Earnest Money Deposit for Rs 1,00,000/- or in

      equivalent Foreign Currency  in the  form of   Demand Draft /Banker’ 

      Cheque, FDRs and Bank Guarantee  from   any of the Scheduled   Commercial

      Bank in favour of   Director  of Accounts,   Cabinet Secretariat,  Special 

     Wing, R.K. Puram, New Delhi. Demand Draft which should be valid at 

      least  for 6 months from the date of  issue,  Firms who are registered with 

      Directorate General of Supplies and Disposal/NSIC irrespective of the

      stores     for   which  they are registered, are  exempted from payment of

      EMD. EMD should be kept  in the Technical Bid .  Registration of

      enlistment of Indian Agents of  Foreign  Principals withDGS&D will

      not be considered as an approved   supplier registered with the DGS&D for the  

      purpose of exemption from  payment of EMD.                                                          

 

12. The place of Arbitration proceedings, if applicable, will be at Delhi (India).

 

13. Place of Delivery:   Technical Branch, Special Protection Group, No.1 Safdarjung

       Lane, New Delhi (India).

 

14. Delivery Period: 10 Weeks from the date of issue of supply order.

 

15.  Damages:  If the Contractor fails to deliver the  Stores within the prescribed

      Deliver Period , the Purchaser has the right to recover damage equivalent to 0.5%

      per week or part thereof of  the contract  value from the Contractor subject to a

     ceiling of 10% of delayed supplies/services.

 

16. Attach a list of Clients to whom the same store has been supplied in recent past.             

 

17.  Pre-delivery inspection will be carried out at Technical Branch, SPG, No1,

       Safdarjung Lane, New Delhi-110011.

    

18.   Warranty: Warranty will be for Two Years from the date of final acceptance.

 

19.   Comprehensive AMC quote for one year after the warranty period must be given.

 

20. Training of the equipment to be carried out at our premises.

 

21.   All software CD with relevant passwords is to be provided with final supply.

 

22.   Operating and maintenance manual of the equipment is to be provided with final supply of the equipment

 

23.   Minor repair and maintenance training to 06 SPG officers are to be given at the workshop of Indian agent.

 

24. The Purchaser reserves the right to accept partly or reject any offer or cancel the         

       Proposal without assigning any reason.

 

 

 

 

                                                     SIGNATURE OF THE TENDERER.        

 

TECHNICAL SPECIFICATIONS OF REAL TIME VIEWING SYSTEM / PORTABLE X-RAY SYSTEM (DUAL ENERGY/ MULTI ENERGY ) FOR DISPOSAL OF EXPLOSIVE DEVICES.

 

Technical Specifications:

 

a)                  X-Ray Imaging 

 

            Should be capable of imaging objects of minimum size 325 mm x 430 mm. System should have multi energy/dual energy imaging. Option for organic & inorganic material should be   clearly distinguishable.

 

b)                  Control & Processing Unit

 

      i)    Laptop computer for control and display unit interfaced with a video camera     unit should be  provided.

 

ii)                  The system should work on microprocessor.

 

           iii)   Suitable software for   Adjustable Exposure time, Image enhancement, Zoom, Visual Data Storage Base up to 2000 images or more, including picture name, time, date & description , geometrical image of   separable parts on display i.e. split screen capabilities, Tilting/Rotation/measurement of   images, Pseudo Colour mapping & Analysis, help files etc.

 

iv)   Audio and Visual indication during X-ray activation, incorrect set up etc.

 

      v)   Should have both wireless and wire connected option for remote imaging from a distance of at least 100 meters.

 

 c)        X-Ray source

           

            Pulsed X-Ray source with self contained power source from rechargeable battery pack with charger. Modular design with minimum energy output 90KV and maximum energy output 240 KV. Steel Penetration minimum 12mm steel plate.

 

 d)        Power supply for X-Ray Gun & Video Capture Units

           

             DC Power source    :            9 – 18 Volts rechargeable battery pack. (For minimum   05 hrs  operations).

              (If detachable type, one extra battery pack should be provided as standby)

             Auto AC Voltage    :            90 – 250 V AC/ 50-65 Hz

 

  e)            Environment Condition

           

             Humidity:    up to 95 % non-condensing.

            Working Temperature:  -10oC to + 45oC

 

  f)            Carrying Case          

           

         Light weight, waterproof & scratchproof case for storage & transportation. Load balancing main handle & quite roll-away wheel design.

 

 

 

 

 g)        Weight

            Complete system weight including X-ray source should not be more than 40 Kgs.

 

 h)            Essentials

            i) All connecting cables with one set of spare cables.

            ii) Operators Manual & Service Manual.

            iii) Price list of essential parts.

            iv) Recovery software CD.

            v) Antivirus software for protection of data 

 

i)           Radiation safety  :   It should meet the International standard of safety.  

               

j)       a) Advance Sample                       : Not Required

 

          b) Presentation/ Demonstration   : Yes. Firm must be able to give 

                                                                 Presentation/Demonstration within two

                                                                 weeks notice. In the Presentation/ 

                                                                 Demonstration, the firm must be able

                                                                 to present the full functional capability of

                                                                 their product and answer all the queries put to

                                                                 them to the satisfaction   of the purchaser.

            

           c) Clientele                      :         Must be furnished along with technical  bids.

 

           d) Pre Delivery Inspection  :   Pre-delivery inspection  will be carried out at                                                           Technical Branch, SPG, No.1 Safdarjung Lane,

                                                              New Delhi-110011.

 

k)        Warranty/Guarantee     :       2 years from the date of acceptance of the

                                                              product .     

                                                                           

l)        AMC/ after sale service                 :  Yes, therefore, comprehensive AMC 

            by the same firm or otherwise     quote for one year after the warranty

                                                                     period must be   given.

 

               .

 

 

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