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General information on Passport Services
Please apply only to the consulate of the appropriate Jurisdiction
USPS postage rates have been revised from May 14, 2007. All applicants are advised to ensure that the correct postage stamp is used. We regret that we cannot dispatch mails without correct stamps as it will not be accepted by
USPS.
6. EXTENSION OF A SHORT VALIDITY PASSPORT
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Guidelines for Indian Passport Holders
(i) Your passport is a valuable document. It should always be retained either in your private custody or in the custody of a person duly authorized by you. Passport should not be sent out of the country of residence by
post. If the passport is lost or destroyed, the fact and circumstances should be immediately reported to the nearest Indian Mission and the local police.
PLEASE KEEP A PHOTOCOPY OF YOUR PASSPORT IN A SAFE PLACE. WITHOUT DETAILS OF THE LOST/DAMAGED PASSPORT, THE ISSUE OF A DUPLICATE PASSPORT MAY BE DELAYED.
(ii) It is an offense under the Passports Act 1967 to give false information in the Application. Passport facilities can be denied on grounds of suppression of factual information, submission of false particulars, willful damage of passport and for making unauthorized changes in the Passport.
(iii) Your passport can be impounded or revoked by the Government of India under the provisions of the Passports Act 1967 in which event you will have to surrender the passport to the nearest Indian Passport Issuing Authority.
(iv) If you have acquired US Citizenship, the Indian Passport must be surrendered immediately to the nearest Indian mission. The Indian passport is returned to the applicant after cancellation. The cancelled Indian passport should be kept in safe custody as it may be required at the time of applying for the PIO card/ Visa for the first time.
Note: Application forms should be completed in all respect and submitted with the passport. Misrepresentation/ suppression of facts may result in denial of Passport/Consular services. Incomplete/incorrect applications with inadequate fee or fee not paid in the prescribed manner are liable to be returned without service.
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EXTENSION OF A SHORT VALIDITY PASSPORT
GUIDELINES AND INSTRUCTIONS
Application for the extension of Short Validity Passport is to be submitted on the prescribed
‘Application Form For Extension of Short Validity Passport’. The validity of such passports are normally extended upto 10 years from original date of issue whereas the original passport has a validity of five years (issued under ‘Tatkal’ Scheme) or whose validity is one year, issued in emergencies against a lost / damaged passport.
Please note that if the applicant’s passport was issued for normal validity of 10 years, the application must be submitted for renewal of passport after 10 years.
The following documents and fee are required to be submitted alongwith the application: -
· Old passport (in original);
· Two coloured Passport size (3.5cm x 3.5cm) photographs showing frontal view of full face against a light background including one photograph to be pasted on the space provided on the first page of the application form;
· Two proofs of residential address of the applicant, which may include current Driving License, Utility Bill, rent lease agreement showing the residential address.
· Pages of passport showing US visa or Green Card (in original) Employment Authorization Card (in original) or other visa documents must be shown at the counter. A photocopy of the entire document / Card should be appended with the application (in case the application is sent by mail, a notarized copy of these documents should be sent);
· In case application for Green Card or EAC or visa is pending/being processed, a copy of documents in support of this fact must be submitted;
· Photocopy of the first five and last two pages of the original / old passport.
Fee
· If the applicant has paid full fee of $40 at the time of issue of short
validity passport, extension of validity is granted gratis. If delivery of documents is requested by mail, applicants must include
a separate check of $20 for Express Mail or $10 for Priority mail (No Tracking Number is generated in this case).
Please send two separate checks (certified check or Money Order only) One for the passport service and another one for mail service.
Processing time:
Applications are received at the Consular counter on all working days between 9.30 am to 12.30 pm (local time);
Serviced documents are delivered on all working days between 4.30 pm – 5.30 pm (local time);
Processing time for applications received at the Consular counter is between 4 to 7 working days, excluding the date of receipt of application at the Embassy / Consulate.
However, if clearance is required from the original Passport Issuing Authority,
it can take 30 days to issue the passport
Note: Passport application must be submitted in person by the applicant or
immediate family member of the applicant at the counter or directly through mail
to the Embassy/Consulate. Personal interview may be required.
APPLICATION BY MAIL
GUIDELINES AND INSTRUCTIONS
Outstation applicants may send their application for passport/consular Service by certified/registered/overnight mail to the Embassy / consulate depending upon the
consular
jurisdiction in which the applicant resides. Fee should be paid by Money Order Draft / Certified cheque in favour of Embassy of India, Washington DC or the Consulate General of India, New York, Chicago, San Francisco or Houston depending upon the jurisdiction the applicant resides. In order to return the passport by mail, US$ 20 for Express Mail or US$ 10 for Priority Mail (No Tracking Number is generated in this case) may be sent alongwith the application. Please note that it is possible to send one certified cheque or Money Order for the passport service as well as for mail service.
Processing time:
Processing time for applications received at the Embassy / Consulate is between 4 to 7 working days, excluding the time taken in mail.
NOTE: The above time schedule does not apply to services where prior approval is required from authorities in India or any other Passport Issuing Authority other than the office where the application is made. In such cases, the processing time would be 30 working days excluding the time taken by mail.
The applicants are advised to refrain from making telephonic or written enquiries about the status or their application during the normal processing time. The Embassy / Consulate will get in touch with applicants in cases where the applications are incomplete / incorrect or the fee sent is not adequate or not paid in the acceptable manner or where there are other deficiencies.
THE EMBASSY / CONSULATE IS NOT RESPONSIBLE FOR DOCUMENTS LOST IN MAIL. IT SHOULD BE NOTED THAT A PASSPORT SHOULD NOT BE SENT OUT OF ANY COUNTRY BY POST. Application may be sent to the embassy or Consulate depending upon the place where the applicant resides. The Consular jurisdiction and addresses of our offices are as follows:
Embassy of India,
Consular Wing,
2536, Massachusetts Avenue, NW,
Washington DC 20008
Jurisdiction of Embassy of India, Washington DC
Delaware, Washington DC, Kentucky, Maryland, North Carolina, South Carolina, Tennessee, Virginia, West Virginia,
Bermuda.
Consulate General of India, New York:
Consular Section
3 East, 64 Street
New York, NY-10065
Jurisdiction of Consulate General of India, New York
Connecticut, Maine, Massachusetts, New Hampshire New Jersey, New York, Ohio, Pennsylvania, Puerto Rico, Rhode Island, Vermont and The Virgin Islands.
Consulate General of India, San Francisco
Consular Section,
540, Arguello Boulevard,
San Francisco, CA-94118
Jurisdiction of Consulate General of India, San Francisco
Alaska, Arizona, Hawaii, Nebraska, New Mexico, Nevada, Oregon, Utah, Washington, Wyoming, Colorado, Montana, Idaho, California.
Consulate General of India, Houston
Consular Section,
1990, Post Oak Boulevard,
# 600, 3 Post Oak Central,
Houston TX 77056
Jurisdiction of Consulate General of India, Houston
Alabama, Arkansas, Kansas, Louisiana, Mississippi, Oklahoma, Texas, Florida, Georgia.
Consulate General of India, Chicago
Consular Section,
455, North City Front,
Plaza Drive (NBC Tower Building),
Suite # 850,
Chicago, Illinois 60611
Jurisdiction of Consulate General of India, Chicago
Illinois, Indiana, Iowa, Michigan, Minnesota, N. Dakota, s. Dakota, Wisconsin, and Missouri.
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Note: In case of any assistance/complaints in respect of passport services, the following officers may be contacted during office hours.
| (i) |
Assistant Consular Officer |
Phone: (202) 939-9838 |
| (ii) |
Attaché (Consular) |
Phone: (202) 939-9832 |
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First Secretary (Consular) |
Phone: (202) 939-9845 |
It would be preferable for the applicant to address their passport related
queries through email.
Personal Cheques/Credit Cards are not accepted.
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