CHANGE OF DATE AND PLACE OF BIRTH 

GUIDELINES AND INSTRUCTIONS

Application for change of date or place of birth has to be made from April 1, 2008 only online on the prescribed application form . Re-issue of passport in the service desired option should be chosen. Embassy will not accept non-online applications after April 1st. This service is required in cases where there is a change of date or place of birth. This application form will enable the applicant to register online. The applicant should ensure that all fillable items are entered correctly. For all correspondence to the Embassy regarding the application please quote your temporary registration number. The application may either be sent by mail or submitted at the Embassy on the date indicated in the application form. It should be submitted to the Embassy or Consulate General in whose jurisdiction the applicant resides. 

ONLY ONLINE FORMS downloaded from the Embassy's website would be accepted. Photographs should be pasted (not Stapled) and application should be signed.

The application is to be submitted on the same application form as required for renewal/reissue of passport. A booklet valid for 10 years will be issued. 

The following documents and fee are required to be submitted alongwith the application: -

· After having filled the application online, print a copy. 

· Affix photograph as per specification in the box (do not staple photograph)

· Old Passport (in original); 

· Additional booklet, if any, (in original)

· Four coloured Passport size (3.5cm x 3.5cm) photographs showing frontal view of full face against a light background including one photograph to be pasted on the space provided on the first page of the application form;

· A court order issued by a judicial officer not below the rank of 1st Class Magistrate in India OR a Competent Authority (issues an amendment or correction in the date / place of birth of the applicant. The Competent Authority issuing the amending order should be the same authority whose certification was submitted at the time of issue of original passport. The Competent Authority in such cases can be Municipal Authorities (for date / place of birth and Educational Board Authority (for date of birth). 

· Two proofs of residential address of the applicant, which may include current Driving License, Utility Bill, rent lease agreement showing the residential address.

· Pages of passport showing US visa or Green Card (in original) Employment Authorization Card (in original) or other visa documents must be shown at the counter. A photocopy of the entire document / Card should be appended with the application (in case the application is sent by mail, a notarized copy of these documents should be sent); 

· In case application for Green Card or EAC or visa is pending/being processed, a copy of documents in support of this fact must be submitted;

The Embassy / Consulate will get in touch with applicants in cases where the applications are incomplete / incorrect or have other deficiencies including inadequate fee. 

Application form must be signed by the applicant and completed in all respects. Please ensure that the applicant's signature or thumb impressions (in case of infants or illiterate applicants) is provided in the boxes at the end of the application form. The right thumb impression for female infants and left thumb impression for male infants is required for insertion in the passport. Signatures of both the parents of the infant are to be appended at the place where the applicant is required to affix his or her signature. 

NOTE: - The applications for change in date or place of birth are entertained in cases when the entry in the relevant column of place / date of birth was erroneously made by the original Passport Issuing Authority at the time of issue of passport OR where the said information submitted by the applicant was found incorrect at a later stage by the applicant. 

In case of mistake on the part of original Passport Issuing Authority, a new passport will be issued without any payment from the applicant (gratis). However, original passport alongwith proof of the correct date of birth, including old passport showing the correct place / date of birth or Educational Certificate (in original) certifying the same will have to be submitted by the applicant. 

FEE

· When the mistake is not on the part of the Original Passport Issuing Authority, a non-refundable fee of US$ 40 for normal booklet (36 pages) or US$ 50 for Jumbo booklet (60 pages) has to be paid in cash (only at the counter) or by Certified check or Money Order payable to Embassy of India, Washington DC when applying within its jurisdiction or drawn in favour of Consulate General of India, New York / Houston / Chicago, San Francisco, as the case may be. Please note that personal checks are not accepted. If delivery of documents is requested by mail, applicants must include a separate check of US$ 20 for Express Mail or US$ 10 for Priority mail (No Tracking Number is generated in this case). 
Please send two separate checks (certified check or Money Order only) One for the passport service and another one for mail service. 

Please note that the fee once paid is not refunded on account of refusal of service or delay in service. Please insist on a receipt for any money paid at the counter. 

Please note that even if the requirements mentioned above are complete in all respects, the Embassy / Consulate reserves the right to ask for any necessary original documents at any stage. These documents are required to be presented for scrutiny and satisfaction of the Consular Officer before any service is rendered.

Processing time:

Applications are received at the Consular counter on all working days between 9.30 am to 12.30 pm (local time); 

Serviced documents are delivered on all working days between 4.30 pm – 5.30 pm (local time); 

Processing time for applications received at the Consular counter is between 4 to 7 working days, excluding the date of receipt of application at the Embassy / Consulate. 

Passport can be issued within 1 to 3 working days in an emergency situation like death / serious ailment of a family member in India. In such a case, additional emergency fee of US$ 90 will be charged apart from the normal processing fee of US$ 40 (for normal booklet) or US$ 50 (for Jumbo passport). 

Note: The above time schedule does not apply to services where prior approval is required from authorities in India or any other Passport Issuing Authority other than the office where the application is made. In such cases, the processing time would be 30 working days. Passport application must be submitted in person by the applicant or immediate family member of the applicant at the counter directly through mail to the Embassy/Consulate. Personal interview may be required.


APPLICATION BY MAIL

GUIDELINES AND INSTRUCTIONS 


Outstation applicants may send their application for passport/consular Service by certified/registered/overnight mail to the Embassy / consulate depending upon the consular jurisdiction in which the applicant resides. Fee should be paid by Money Order Draft / Certified cheque in favour of Embassy of India, Washington DC or the Consulate General of India, New York, Chicago, San Francisco or Houston depending upon the jurisdiction the applicant resides. In order to return the passport by mail, US$ 20 for Express Mail or US$ 10 for Priority Mail (No Tracking Number is generated in this case) may be sent alongwith the application. Please note that it is possible to send one certified check or Money Order for the passport service as well as for mail service. 

Processing time:

Processing time for applications received at the Embassy / Consulate is between 4 to 7 working days, excluding the time taken in mail. 

NOTE: The above time schedule does not apply to services where prior approval is required from authorities in India or any other Passport Issuing Authority other than the office where the application is made. In such cases, the processing time would be 30 working days excluding the time taken by mail.

The applicants are advised to refrain from making telephonic or written enquiries about the status or their application during the normal processing time. The Embassy / Consulate will get in touch with applicants in cases where the applications are incomplete / incorrect or the fee sent is not adequate or not paid in the acceptable manner or where there are other deficiencies. THE EMBASSY / CONSULATE IS NOT RESPONSIBLE FOR DOCUMENTS LOST IN MAIL. IT SHOULD BE NOTED THAT A PASSPORT SHOULD NOT BE SENT OUT OF ANY COUNTRY BY POST. Application may be sent to the embassy or Consulate depending upon the place where the applicant resides. The Consular jurisdiction and addresses of our offices are as follows:

Embassy of India, 
Consular Wing,
2536, Massachusetts Avenue, NW,
Washington DC 20008

Jurisdiction of Embassy of India, Washington DC 

Delaware, Washington DC, Kentucky, Maryland, North Carolina, South Carolina, Tennessee, Virginia, West Virginia, Bermuda. 

Consulate General of India, New York:
Consular Section
3 East, 64 Street
New York, NY-10065

Jurisdiction of Consulate General of India, New York 

Connecticut, Maine, Massachusetts, New Hampshire New Jersey, New York, Ohio, Pennsylvania, Puerto Rico, Rhode Island, Vermont and The Virgin Islands.

Consulate General of India, San Francisco
Consular Section,
540, Arguello Boulevard, 
San Francisco, CA-94118

Jurisdiction of Consulate General of India, San Francisco 

Alaska, Arizona, Hawaii, Nebraska, New Mexico, Nevada, Oregon, Utah, Washington, Wyoming, Colorado, Montana, Idaho, California. 

Consulate General of India, Houston
Consular Section,
1990, Post Oak Boulevard,
# 600, 3 Post Oak Central,
Houston TX 77056

Jurisdiction of Consulate General of India, Houston 

Alabama, Arkansas, Kansas, Louisiana, Mississippi, Oklahoma, Texas, Florida, Georgia. 

Consulate General of India, Chicago
Consular Section,
455, North City Front, 
Plaza Drive (NBC Tower Building),
Suite # 850, 
Chicago, Illinois 60611

Jurisdiction of Consulate General of India, Chicago

Illinois, Indiana, Iowa, Michigan, Minnesota, N. Dakota, s. Dakota, Wisconsin, and Missouri. 

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Note: In case of any assistance/complaints in respect of passport services, the following officers may be contacted during office hours. (i) Assistant Consular Officer Phone: (202) 939-9838 (ii) Attaché (Consular) Phone: (202) 939-9832 (ii) First Secretary (Consular) Phone: (202) 939-9845 It would be preferable for the applicant to address their passport related queries through email.  Personal Cheques/Credit Cards are not accepted.